§ 5.13.090. Application for permit.

(a)

Application submission requirements.  

(1)

An event organizer seeking a special event permit shall submit a completed application to the city not less than 90 calendar days, nor more than 12 months, prior to the date requested for the commencement of setup for the special event. An application received less than 90 days before the date requested for the commencement of setup for the special event shall be denied if the application cannot reasonably be processed due to the delay, and if approved, is subject to a late fee in an amount equal to ten percent of the amount of the total estimated city service fee pursuant to section 5.13.050(b) or $100.00, whichever is greater.

(2)

An event organizer seeking a special activity permit that requires a privileged license requiring a background check under Reno Municipal Code Title 5, such as an alcohol license, shall submit an application to the city not less than 90 calendar days, nor more than 12 months, prior to the time indicated for the commencement of the special activity. An application received more than 12 months or less than 90 calendar days prior to the time indicated for the commencement of the special activity shall be denied.

(3)

An event organizer seeking a special activity permit that requires a privileged license under Reno Municipal Code Title 5, such as an alcohol license, and is or will be using the services of a business currently licensed by the city for such privileged license shall submit an application to the city not less than 30 calendar days, nor more than 12 months, prior to the time indicated for the commencement of the special activity. An application received more than 12 months in advance of the special activity shall be denied. On the first occurrence, an application received less than 30 calendar days but more than five calendar days before the special activity shall be denied if the application cannot reasonably be processed due to the delay, and if approved, is subject to a late fee in the amount equal to ten percent of the total applicable fees pursuant to section 5.13.050(a) and (c). An application received less than five calendar days before the special activity shall be denied if the application cannot reasonably be processed due to the delay, and if approved, is subject to a late fee in the amount equal to 15 percent of the total applicable fees pursuant to section 5.13.050 (a) and (c). All subsequent permit applications submitted after the deadlines listed above shall be denied if the application cannot reasonably be processed due to the delay, and if approved, are subject to the late fee in an amount equal to 50 percent of the applicable fees pursuant to section 5.13.050(a) and (c).

(4)

An event organizer seeking a special activity permit which does not require another privilege license as part of the activity shall submit an application to the city not less than 15 calendar days, nor more than 12 months, prior to the time indicated for the commencement of the special activity. An application received more than 12 months in advance of the special activity shall be denied. On the first occurrence, an application received less than 15 calendar days but more than five calendar days before the special activity shall be denied if the application cannot reasonably be processed due to the delay, and if approved, is subject to a late fee in the amount equal to ten percent of the total applicable fees pursuant to section 5.13.050 (a) and (c). An application received less than five calendar days before the special activity shall be denied if the application cannot reasonably be processed due to the delay, and if approved, is subject to a late fee in the amount equal to 15 percent of the total applicable fees pursuant to section 5.13.050 (a) and (c). All subsequent applications submitted after the deadlines listed above shall be denied if the application cannot reasonably be processed due to the delay, and if approved, are subject to a late fee in an amount equal to 50 percent of the applicable fees pursuant to section 5.13.050 (a) and (c).

(5)

Any late fee assessed pursuant to subsection (a)(1) to (4), above, must be paid in full in cash, check, credit card, cashier's check, or certified check at the time the permit fee is due and payable, and cannot be waived, deducted, or subtracted from any amount pledged by the city to provide services, equipment or personnel in direct support of the special event or special activity.

(6)

Any application received less than 15 days before a special event or three business days before a special activity shall be denied, unless the city manager finds that the applicant's delay in submission was due to circumstances beyond its reasonable control or not reasonably foreseeable.

(b)

Application requirements.  An event organizer seeking a special event permit or a special activity permit shall submit an application to the city within the time limits established in subsection (a). The application shall:

(1)

Be a written statement upon forms provided by the city;

(2)

Require disclosure of all reasonable information that is necessary to the fair and efficient administration of this chapter;

(3)

Be accompanied by the full amount of the application, license and inspection fees chargeable for such permit; and,

(4)

Be signed by the event organizer, if a natural person; in the case of an association or partnership, by a member or partner with authority to bind the association or partnership; in the case of a corporation, by an executive officer or some person specifically authorized by the corporation to sign the application, to which must be attached the written evidence of the authority.

(c)

In considering an application and any conditions to be imposed thereon, the city manager shall consult with the chief of police and fire chief and such city personnel as he or she deems appropriate, and may convene appropriate city representatives for this purpose as an advisory events committee.

(d)

The city manager shall, in consultation with the events committee, determine whether the arrangements described in the application:

(1)

Reflect a realistic estimate of the expected size of the crowd or number of participants at the event;

(2)

Provide adequate security and crowd control measures to control potentially disruptive individuals or situations;

(3)

Reflect that the method to be used in preparing, selling or distributing food and/or alcohol minimizes or prevents the distribution of glass, metal, or similar containers that could be used as weapons;

(4)

Provide adequate measures for the proper sanitation, collection and removal of rubbish and trash during the event and at the conclusion of the event; and,

(5)

Provide adequate insurance or other form of indemnification that will protect the city from potential claims arising from the event.

(e)

If the city manager, in consultation with the events committee, is satisfied that the arrangements made by the event organizer as set forth in the application provide a reasonable assurance that the special event or special activity will be properly supervised and managed so as to ensure reasonable levels of health, safety, property protection and welfare, he or she shall issue the permit. In so doing, he or she shall require specific additional measures or commitments from the event organizer as shall be reasonable and necessary to address the specific issues mentioned in subsection (d).

(Ord. No. 5695, § 2, 4-27-05; Ord. No. 5883, § 1, 10-11-06; Ord. No. 6030, § 1, 6-11-08; Ord. No. 6231, § 1, 5-23-12; Ord. No. 6439, § 2, 10-11-17)