§ 2.04.010. Definitions.

The following words and phrases, when used in this article shall have the meanings respectively ascribed to them:

Management of public records means the creation, maintenance, protection, use and disposition of all city records. This shall include records on any and all media including paper, microfilm, magnetic tape, punched cards, maps and drawings.

Office of record means the office which has the primary responsibility for retaining a particular record series.

Preservation of public records means all city public records are and shall remain the property of the city. They shall be delivered by outgoing officials and employees to their successors and shall be preserved, stored, transferred, destroyed, and otherwise managed, only in accordance with the provisions of this article.

Public records means any paper, correspondence, form, book, photograph, film, sound recording, map, drawing or other document regardless of physical form or characteristics, that have been made by any department or official or received by them in connection with the transaction of public business, excepting those which may by law be deemed privileged or otherwise restricted.

Record series means documents, volumes or folders that are arranged under a single filing system, or are kept together as a unit because they relate to a particular subject, result from the same activity, or have a particular form.

Records center means a low-cost area for housing and servicing inactive or semi-active records whose reference rate does not warrant their retention in office space and equipment.

Records retention schedule means an itemized list of record series with the corresponding time periods for which they must be kept including location and final disposition.

(Code 1966, § 2.06.010; Ord. No. 2739, § 1, 4-9-79)

Cross reference

Definitions generally, § 1.01.020.